How It Works
One production workflow. Crew and Production stay connected.
Crew submits timecards and documents without logging in. Authorized Production users track, review, correct, communicate, and report in the Project Console from Prep through Full Wrap.
- Crew: Submit the day (No login required): Open the project link or scan the QR code; Submit a Crew Timecard or required documents; Receive confirmation
- Daily TimeCards: Organize the day: Records incoming submissions by project; Organizes information by department and Work Date; Applies the project's active intake rules
- Production: Manage the day (Authorized users log in): Track submissions; Review and correct records; Report and export
Crew and Production
Two sides of the same workflow.
Crew submits the day through the public workflow. Authorized Production users manage what happens next in the Project Console.
For Crew
No login required
Crew opens the project link or QR code, submits a Crew Timecard or required production documents, and receives confirmation. When the project allows it, a Crew member can submit a public amendment.
- Step 1: Project Link / QR
- Step 2: Crew Timecard or Crew Document Upload
- Step 3: Submit
- Step 4: Confirmation / Receipt
- Step 5: Public Amendment When Allowed
For Production
Authorized Production users log in
Authorized Production users log in to the Project Console to track submissions, review records, make corrections, communicate, and report.
- Track submissions
- Review records
- Correct records
- Communicate
- Report & Export
The Daily Production Workflow
The production day stays connected from intake to records.
Production prepares the project. Crew submits timecards and required documents. Daily TimeCards organizes each submission by project and Work Date while Production tracks, reviews, and reports.
- Stage 1 Prepare: Set up the project, Crew, and workflow settings.
- Stage 2 Collect: Crew submits timecards and required documents from the project link or QR code.
- Stage 3 Oversee: Track expected, submitted, and missing activity while the project is Live.
- Stage 4 Review: Review submitted timecards and documents.
- Stage 5 Report & Export: Create reports and exports during the applicable access period.
Submitted timecards can be corrected in Daily TimeCards. Authorized Production users can correct records internally, while Crew members can submit a public amendment when the project allows it.
Prep Through Full Wrap
The workflow changes when the production does.
Capabilities change as the production moves through Prep, Live, Post-Shoot, and Full Wrap.
- Prep: Original Crew Timecard submissions are not yet open. Production prepares the project, Crew, departments, users, settings, and workflow.
- Live: Original Crew submissions are open under the project's active intake rules. Production monitors expected, submitted, and missing activity while Crew timecards and documents move through the active workflow.
- Post-Shoot: Original Crew Timecards are closed. Public amendments and Crew Document Upload may remain available under the project's configured post-shoot rules while Production continues review, correction, and reporting.
- Full Wrap: Public intake is closed. Authorized Production users retain access for a limited post-wrap access period to review and export project records.
Information Becomes Production Records
Submitted information becomes an organized production record.
Timecards, production times, documents, and corrections come together by project and Work Date to support communication, reporting, and connected records.
- Inputs: Crew Timecards; Crew Documents; Daily Production Times; Corrections / Amendments
- These become one record: Organized Daily TimeCards Project Record
- Communication: Notifications; Daily Digest; Weekly Summaries
- Reporting: Reports; CSV; XLSX; PDF
- Connected Records: Google Sheets; Google Drive; Daily Production Record
- Continuity: Limited Post-Wrap Access
Daily TimeCards supports production workflow and production records. It is not a payroll provider or a substitute for payroll, accounting, union, tax, or legal review.
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